Business & office phrases in Hindi
Introductions, meetings, emails, and polite requests for the Indian workplace — in the formal आप register, with Devanagari and pronunciation.
Professional Hindi has one overriding rule: be formal. The workplace runs on आप (aap), the respectful "you," paired with the polite request ending -इए (-iye). You'd use आप with a client, a manager, a new colleague, and very often with peers too, at least until a friendlier तुम is mutually invited. Defaulting to आप is never wrong; defaulting to informality can be.
The second thing to expect is English everywhere. Indian office Hindi mixes in words like meeting, email, call, deadline, project, and schedule without translating them — a blend often called Hinglish. This is normal, professional, and expected, so the tables below keep those loanwords as people genuinely say them.
Introductions & meetings
For first contact — meeting someone, exchanging names, opening a discussion. Lead with respect.
| English | Hindi | Pronunciation |
|---|---|---|
| Pleased to meet you | आपसे मिलकर खुशी हुई | aapse milkar khushi hui |
| My name is … | मेरा नाम … है | mera naam … hai |
| What do you do? (work) | आप क्या काम करते हैं? | aap kya kaam karte hain? |
| Here is my card | यह मेरा कार्ड है | yah mera card hai |
| Let's begin | चलिए, शुरू करते हैं | chaliye, shuru karte hain |
| Welcome | आपका स्वागत है | aapka swaagat hai |
Email & call openers
Polite ways to start a message or phone conversation. These set a respectful tone before you get to business.
| English | Hindi | Pronunciation |
|---|---|---|
| Hello, how are you? (formal) | नमस्ते, आप कैसे हैं? | namaste, aap kaise hain? |
| I am writing about … | मैं … के बारे में लिख रहा/रही हूँ | main … ke baare mein likh raha/rahi hoon |
| Thank you for your email | आपके ईमेल के लिए धन्यवाद | aapke email ke liye dhanyavaad |
| Am I speaking to … ? | क्या मैं … से बात कर रहा/रही हूँ? | kya main … se baat kar raha/rahi hoon? |
| Do you have a minute? | क्या आपके पास एक मिनट है? | kya aapke paas ek minute hai? |
| I'll call you back | मैं आपको वापस कॉल करता/करती हूँ | main aapko waapas call karta/karti hoon |
Agreeing & scheduling
For confirming, planning, and pinning down times. The English word meeting is used exactly as written.
| English | Hindi | Pronunciation |
|---|---|---|
| When is the meeting? | मीटिंग कब है? | meeting kab hai? |
| Where is the meeting? | मीटिंग कहाँ है? | meeting kahaan hai? |
| I agree with you | मैं आपसे सहमत हूँ | main aapse sahmat hoon |
| That works for me | मुझे यह ठीक है | mujhe yah theek hai |
| Can we reschedule? | क्या हम समय बदल सकते हैं? | kya hum samay badal sakte hain? |
| What is the deadline? | डेडलाइन कब है? | deadline kab hai? |
Polite requests & closing
How to ask for things courteously and wrap up well. क्या आप … सकते हैं? ("can you …?") is the workhorse polite request.
| English | Hindi | Pronunciation |
|---|---|---|
| Can you send me this? | क्या आप मुझे यह भेज सकते हैं? | kya aap mujhe yah bhej sakte hain? |
| Please send the report | कृपया रिपोर्ट भेजिए | kripya report bhejiye |
| I'll let you know | मैं आपको बता दूँगा/दूँगी | main aapko bata doonga/doongi |
| Thank you for your time | आपके समय के लिए धन्यवाद | aapke samay ke liye dhanyavaad |
| We'll be in touch | हम संपर्क में रहेंगे | hum sampark mein rahenge |
| Have a good day | आपका दिन शुभ हो | aapka din shubh ho |
Titles and respect. Adding जी (ji) after a name or title is a simple, powerful courtesy — शर्मा जी (Sharma-ji) or just सर जी (sir-ji) shows respect without sounding stiff. Combined with आप and a धन्यवाद (dhanyavaad, thank you) at the close, it signals professionalism in any Indian office.
Translate your own business message
Drafting an email, a meeting note, or an introduction? Type your English below and get a Hindi version to polish.